Skip to main content

Employee Contact Information

Learn how to manage employee contact details, photos, and the "About Me" section that can be displayed on your website.

Overview​

The Contact Information section allows you to manage all the basic details about your employees, including their names, contact information, social media links, and a professional bio that can be shown to customers on your website.

Contact Information Tab​

Basic Information​

Firstname​

  • Required: Yes
  • The employee's first name
  • Used for identification and system records

Lastname​

  • Required: No
  • The employee's last name
  • Combined with firstname to create the full name

Display Name​

  • Required: No
  • How the employee's name appears throughout the system
  • If left blank, automatically generated from firstname and lastname
  • Tip: Use this for preferred names or nicknames

Role​

  • Required: No
  • Job title or position
  • Examples: "Hairdresser", "Stylist", "Massage Therapist", "Manager"
  • Helps identify what services the employee provides

Contact Details​

Phone​

  • Required: No
  • Employee's phone number
  • Used for contact and scheduling purposes

Email​

  • Required: No
  • Employee's email address
  • Used for communications and system notifications

Add social media profiles that can be displayed on your website:

Facebook​

  • Enter the full Facebook profile URL
  • Must start with https://
  • Example: https://facebook.com/yourpage

Instagram​

  • Enter the full Instagram profile URL
  • Must start with https://
  • Example: https://instagram.com/yourprofile

Twitter/X​

  • Enter the full Twitter/X profile URL
  • Must start with https://
  • Example: https://twitter.com/yourhandle

Note: Social media links are optional but can help customers connect with your team members on your website.

Employee Photo​

Upload a professional photo of the employee:

  1. Click on the circular image area
  2. Either drag and drop an image file or click to browse
  3. Supported formats: JPEG, JPG, PNG, WebP
  4. The image will be automatically uploaded and displayed

Tips:

  • Use high-quality, professional headshots
  • Square images work best for the circular display
  • Keep file sizes reasonable (under 2MB recommended)
  • Update photos regularly to keep them current

About Me Tab​

The "About Me" section allows you to create a professional bio or description for the employee that can be displayed on your website.

Adding About Me Content​

  1. Navigate to the About Me tab
  2. Use the rich text editor to write the employee's bio
  3. You can format text with:
    • Bold text
    • Italic text
    • Underlined text
  4. Click Save to save your changes

What to Include​

A good "About Me" section might include:

  • Years of experience
  • Specializations or certifications
  • Education or training
  • Personal interests or approach to their work
  • What makes them unique

Example:

"Sarah has been a professional hairstylist for over 10 years, specializing in color correction and balayage techniques. She's passionate about helping clients find their perfect look and stays up-to-date with the latest trends through continuous education."

Display on Website​

The "About Me" content will only be visible on your website if:

  1. The employee has "Display on Website" enabled in Settings
  2. Your website is configured to show employee profiles

Editing Contact Information​

To update employee contact information:

  1. Open the employee you want to edit
  2. Navigate to the Contact Information tab
  3. Modify any fields as needed
  4. Click Save to apply changes

Note: Changes to contact information are saved immediately when you click Save.

Best Practices​

Contact Information​

  • Keep contact details up to date
  • Use professional email addresses
  • Include phone numbers for urgent scheduling needs
  • Verify social media links are correct and active

Employee Photos​

  • Use consistent photo style across all employees
  • Ensure good lighting and professional appearance
  • Update photos when employees change their appearance significantly
  • Consider using a professional photographer for consistency

About Me Content​

  • Keep bios concise but informative (2-3 paragraphs)
  • Highlight unique skills and experience
  • Use a friendly, approachable tone
  • Update bios when employees gain new certifications or experience
  • Proofread for spelling and grammar

Display Names​

  • Use customer-friendly names
  • Be consistent with naming conventions
  • Consider using first names only for a more personal touch
  • Ensure names are easy to pronounce and remember